It is crucial to share your files safely when dealing with sensitive information. First, make sure that you only share the data they require access to. This will lower the chance that a substantial amount of your data falls into the wrong hands in the event of a breach. Additionally, you should use devices that block unauthorised editing of files. It is possible to use software to secure files when you are working with a colleague using an Excel spreadsheet. This protects the file from malicious or accidental changes and ensures that the numbers are precise.
Watermarking your files is also beneficial. It adds an extra layer of security and allows you to track who accesses your files. Additionally, you can put an expiration date on download links and then remove access to a file after a set amount of time. This will prevent hackers or even employees with no authorization from keeping personal information for longer than they are required to keep it according to corporate policies. If you no longer need a file, develop an instruction manual that guides your employees on how to delete it numerous times (like shredding the file digitally and degaussing) to ensure it’s not able to be resurrected in the future.
Be it research data, student information, or meticulously designed spreadsheets and documents the information you store on your devices is extremely valuable. If you make mistakes, your private data could be revealed to the public, causing financial loss or damaging your reputation.
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