A board meeting is a formal gathering that brings together the leadership of an organisation to discuss governance oversight, decision-making, and other issues. These meetings are often scheduled regularly, like quarterly or monthly, and may also be ad hoc to address urgent matters.
A well-organized agenda for meetings will ensure that the boardroom meeting flows smoothly, and that all important issues are discussed within the time available. It is essential to keep the minutes of meetings short and clear so that any board members can look them over later, or pass them on to other stakeholders.
The most productive meetings conclude with the list of follow-up tasks and action items for the board to consider between meetings. Boardable’s Minutes Maker features allow you to quickly draft and publish board meeting minutes for distribution, while the Task Manager allows you to assign specific tasks to board members. Distribute minutes as fast as you can, but ideally within a week of the next meeting. This will ensure that everyone is aware of their duties and responsibilities.
It’s also important to create an environment of collaboration and respectful communication. Inspire diverse perspectives and use the tools of communication on the board portal to encourage active listening and prevent misunderstandings.
It’s also helpful to hold informal meetings outside of the boardroom to inspire friendship and a more natural flow of conversation in your formal meetings. This is particularly beneficial when your business has an international presence, in which case you can take the board to operational locations and observe how things operate in the field. This will allow the board to become more involved in the business and also increase the profits.
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